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About us

AurigaVision AG
Baarerstrasse 139
CH-6300 Zug

info@aurigavision.com

Privacy Notice


AurigaVision AG is committed to protecting and respecting your privacy. This is more than complying with data protection laws, it is about doing the right thing.

This Privacy Notice (“Notice”) applies to our website and to our recruitment, executive search, outsourcing and contracting services. It sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.

The following are our Global Data Privacy Principles that guide our protection of personal and sensitive information. We respect the privacy of individuals through the following means:


Who we are and what we do

AurigaVision is a Swiss employment services company specializing in Recruitment and Executive Search for the pharmaceutical, biotechnology and medical technology industries. Our clients include pharmaceutical, biotech and medtech companies primarily based in Switzerland. In addition to Recruitment and Executive Search, we provide related employment services, including contracting and payroll services.

In the course of providing these services and conducting our business activities, we collect and process personal data relating to various categories of individuals, as described below. We process such personal data only where necessary for legitimate business purposes and in accordance with applicable data protection legislation.


Applicable data protection law

We process personal data in accordance with the Swiss Federal Act on Data Protection (FADP) and the Data Protection Ordinance (DPO) and, where applicable (in particular where we offer services to individuals in the EU/EEA or where the processing is otherwise subject to it), the EU General Data Protection Regulation (GDPR). 


Responsibility for the data processing

The data controller is responsible for the data processing described in this Notice is AurigaVision AG, Baarerstrasse 139, 6300 Zug Switzerland. If you have questions relating to data protection, or wish to exercise your rights, you may contact us at: info@aurigavision.com.

Certain third-party service providers may process personal data as independent data controllers for their own purposes. This may include, for example, Starhunter, our recruitment CRM, where candidates submit applications directly through the platform. Where such service providers act as independent controllers, their own privacy policies and data protection terms apply to the processing activities for which they are responsible.


Personal data we may collect from you

This is information about you that you give us by filling in forms on our site www.aurigavision.com (our site) or by corresponding with us by phone, e-mail or otherwise. It includes information you provide when you register to use our site, to enter our database, subscribe to our services, attend our events and when you report a problem with our site. You are generally not obliged to provide us with personal data. However, without certain data (e.g. contact details, CV) we cannot register you in our database, introduce you to clients or provide the services you request.

The information you give us or we collect about you may include your name, address, demographic information such as post code, private and corporate e-mail address and phone number, salary information, compliance documentation and references verifying your qualifications and experience and your right to work in Switzerland, curriculum vitae and photograph, employment details, employment preferences, links to your professional profiles available in the public domain e.g. LinkedIn, Xing, business Facebook or corporate website.

As a rule, we do not require sensitive personal data (e.g. health data, data on religious, political or trade union views or activities, or on administrative and criminal proceedings and sanctions). Please do not include such data in your application documents or correspondence unless it is relevant to the role. Where we process sensitive personal data, we do so only where this is necessary and permitted by law (e.g. Art. 328b of the Swiss Code of Obligations in the employment context) or where you have given your express consent.


Information we collect about you when you visit our website

With regard to each of your visits to our site we will automatically collect the following information: Technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, your login information if applicable, browser type and version. Information about your visit, including the full Uniform Resource Locators (URL), products/jobs you viewed or searched for’ page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), methods used to browse away from the page, and any phone number used to call our agency.

Our servers also temporarily store, in log files, the date and time of access, the name and URL of the page retrieved, the referrer URL, the amount of data transferred, the access status/HTTP status code, the operating system and browser used (including language settings) and the host name or provider of the accessing device. This enables the use of the website, ensures system security and stability and helps us optimise our offering. No personal user profile is created. The legal basis is our overriding interest in this processing.


Information we obtain from other sources

This is information we obtain about you from other sources such as LinkedIn, corporate websites, job board websites, online CV libraries, your business card, personal recommendations, and any relevant social media sites. In this case we will inform you, by sending you this Notice, within a maximum of 30 days of collecting the data of the fact we hold personal data about you, the source the personal data originates from and whether it came from publicly accessible sources, and for what purpose we intend to retain and process your personal data. We obtain data from publicly accessible sources or from third parties who are entitled to disclose it to us (e.g. referees named by you, with your agreement), and we use it only to the extent relevant for the recruitment and executive search purposes described in this Notice. The categories concerned are in particular contact data, professional history, qualifications, references and publicly visible profile information.

We are working closely with third parties including; our clients, business partners, sub-contractors in technical, professional, payment and other services, analytics providers, search information providers, professional advisors. We may receive information about you from them for the purposes of our recruitment services and ancillary support services.
 

Purposes of the processing 

We use information held about you in the following ways:
To carry out our obligations arising from any contracts we intend to enter into or have entered into between you and us and to provide you with the information, products and services that you request from us or we think will be of interest to you because it is relevant to your career or to your organisation. To provide you with information about other services we offer that are similar to those that you have already been provided with or enquired about.

The core service we offer to our candidates and clients is the introduction of candidates to our clients for the purpose of temporary or permanent engagement. However, our service expands to supporting individuals throughout their career and to supporting businesses’ resourcing needs and strategies. 

In particular, we process personal data especially for the following purposes:

The following detailed list also includes, among other things, processing activities that are regularly carried out by us:


Applications and candidate database

If you apply to us or register with us, we process the data you provide (e.g. CV, references, diplomas, photograph, salary expectations) to assess your suitability, to contact you, to introduce you to clients (only with your consent) and to manage our candidate database. We contact referees only with your agreement. 


Newsletters, job alerts and marketing

If you subscribe to our newsletter or job alerts, we use your e-mail address to inform you about our services, vacancies and events. Registration takes place in a double opt-in procedure.

You can unsubscribe at any time by clicking the link at the end of each message or by contacting us. You may also object to the use of your contact data for marketing at any time.


Events

We process personal data (e.g. name, organisation, function, contact details, participation) in connection with the organisation of events. 


Communication

When you contact us by e-mail, telephone or contact form, we process your contact data, the content of your message and communication metadata in order to handle your enquiry. 


Client and supplier relationships

We process contact, contract and payment data of you, other clients, suppliers and their contact persons to prepare, conclude and perform contracts and to maintain business relationships. 


Security, compliance and risk management

We process personal data to ensure the security of our IT systems and premises, for risk management, for fraud prevention and to enforce or defend legal claims.


No automated individual decisions: We do not make decisions based exclusively on automated processing that produce legal effects concerning you or significantly adversely affect you.


Legal basis for the processing

Depending on the processing, we rely on (i) the conclusion or performance of a contract, or pre-contractual steps at your request; (ii) your consent; (iii) a legal obligation; or (iv) our legitimate interests (overriding interests within the meaning of the FADP), such as customer care, our advertising and marketing activities, IT security, improving our services and corporate administration. You may object to processing that is based on our legitimate interests at any time (see “Your rights”).


Cookies and similar technologies

On our website we use cookies and similar technologies (e.g. pixel tags). A cookie is a small file that is transmitted between the server and your device and enables the recognition of a specific device or browser. We distinguish necessary cookies (required for the functioning of the website, e.g. session, language, consent status), functional and performance cookies (statistics on how visitors use the website) and advertising or targeting cookies. 

For cookies that are not technically necessary, we ask for your consent via a cookie banner / offer an opt-out. You can set your browser so that it informs you about the placing of cookies, accepts them only in individual cases or blocks them generally, and you can delete cookies at any time. Please note that this may restrict the functions of our website.


Google services

We use the following services of Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA, or, if you have your habitual residence in the European Economic Area (EEA) or in Switzerland, of Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (in short: Google):

Google generally uses cookies. The cookies used by Google enable us to analyse the use of our website. The information generated by the cookies about your use of our website (including your IP address) is transmitted to a Google server in Ireland or in the USA and stored there.

According to its own statements, Google may process personal data for advertising products in any country in which Google or Google's sub-processors maintain facilities. Information on the locations of Google's data centres can be retrieved at www.google.com/about/datacenters/locations/. 

Google is an active participant in the Swiss-U.S. Data Privacy Framework and the EU-U.S. Data Privacy Framework and thereby ensures protection that is adequate under Swiss and European data protection law respectively. Further information can be found at: https://www.dataprivacyframework.gov/participant/5780.

Further information on the processing of personal data by Google and on the privacy settings can be found in Google's privacy notice and privacy settings respectively.


Google Fonts

In order to display our content correctly and in a graphically appealing manner across browsers, we use script and/or font libraries (Google Fonts) on our website in part for the display of fonts. To avoid multiple loading, Google Fonts are transferred to the cache of your browser. If your browser does not support Google Fonts or blocks access, the content is displayed in a standard font.

When the page is accessed, your browser may establish a connection to Google; in this process, technical data (e.g. IP address) may be processed.

Further information on Google Fonts can be found at Frequently Asked Questions  |  Google Fonts  |  Google Developers and in Google's privacy notice: Privacy Notice – Privacy & Terms – Google.

You can prevent the data processing by Google Fonts by deactivating the execution of JavaScript in your browser or by installing a JavaScript blocker. Please note that this may result in functional limitations on the website.


Google Maps

We integrate Google Maps on our website. This allows us to display interactive maps to you directly in the website and to enable you to use the map function conveniently. Through the use of Google Maps, information about your use of our website (including your IP address) may be transmitted to a Google server in Ireland or in the USA and stored there. Google may store this data as usage profiles for the purposes of needs-based design of the services, advertising and market research. If you are logged in to Google, your data is attributed directly to your account. If you do not wish this, you must log out of your Google account beforehand. If you do not agree with the processing of your data, it is possible to deactivate Google Maps and thereby prevent the transmission of data to Google. To do so, you must deactivate the JavaScript function in your browser. We would point out, however, that in this case you will not be able to use Google Maps, or only to a limited extent. The processing of your personal data takes place on the basis of our overriding interests (i.e. interest in the analysis, optimisation and economic operation of our offering.


Starhunter

We use Starhunter to display our job vacancies on our website and to receive and process applications. The Starhunter job portal (aurigavision.starhunter.software) is embedded in our website. Its content, and any cookies set in the embedded window, come from Starhunter and not from our website. When you open the embedded window, your browser therefore connects directly to Starhunter's servers. The provider is Starhunter GmbH, Erika-Mann-Strasse 23, D-80636 München, Germany. Starhunter uses the usual information-gathering tools, such as server log files, cookies, web beacons and similar technologies, which automatically evaluate information when you navigate in the job portal.

Starhunter processes the following personal data:

Personal data is collected and processed by Starhunter as soon as you open the portal or submit data in it. For technical data and cookies that Starhunter processes for its own purposes, Starhunter is itself the controller. Starhunter hosts the data in Switzerland / country of the EEA. A transfer to third countries does not take place. The retention period for technical data and cookies at Starhunter is governed by Starhunter's privacy notice. Further information on how Starhunter processes your personal data can be found at: Starhunter Datenschutzerklärung.


How do we integrate social networks?

We operate social networksand other online presences and process data about you in this context. We receive the data from you (e.g. when you communicate with us or comment on our content) and from the platforms (e.g. statistics). 

On our website, content of social networks may be embedded (e.g. videos/feeds). When a page with embedded content is accessed, a connection to the servers of the respective provider may be established; in this process, technical data (e.g. IP address) may be processed. On our website we use social as a Shariff button of various social networks. With the help of these you can, for example, share content or recommend products. 

These are the following: 


Disclosure of your information inside and outside of the EEA

We disclose your personal data if you have expressly consented to the disclosure of the data, we are legally obliged to do so, or this is necessary for the enforcement of our rights, in particular for the enforcement of claims arising from the contractual relationship. In addition, we disclose your personal data to third parties insofar as we are entitled to do so and this is necessary or expedient in connection with the use of the website or for the possible provision of the services. 

We disclose your personal data to the following categories of recipients: 

We select our partners and processors carefully and entrust them only where there is sufficient assurance that they have appropriate technical and organizational measures in place in accordance with the statutory requirements. Our processors may process personal data only on our documented instructions. All of them are subject to an obligation of confidentiality and may use your personal data only insofar as this is necessary for the fulfilment of the purpose for which your personal data was collected, and unless otherwise required by law.


Where we store and process your personal data especially if data is disclosed abroad

We process and store personal data mainly in Switzerland and in the European Economic Area (EEA), but, depending on the case – for example via sub-processors of our service providers or in proceedings before foreign courts or authorities – potentially in any country in the world. 

If we also disclose your personal data to third parties abroad (that is, outside Switzerland or the European Economic Area (EEA)), the third parties are obliged to the same extent as we ourselves to comply with data protection. Where data protection in the country concerned does not have an adequate level, but there is no suitable alternative for us, we ensure that the protection of your personal data has such a level. We ensure this in particular by concluding so-called standard data protection clauses of the EU Commission (available here) with the companies concerned and/or by the existence of other safeguards that comply with the applicable data protection law. Where this is not possible, we base the disclosure of the data on the necessity of the disclosure for the performance of a contract.


Data security

We take technical and organizational security measures to protect your personal data against manipulation, loss, destruction or access by unauthorized persons and to ensure the protection of your rights and compliance with the applicable data protection provisions. The measures taken are intended to ensure the confidentiality and integrity of your data and to ensure the availability and resilience of our systems and services in the processing of your data on a permanent basis. They are also intended to ensure the rapid restoration of the availability of your data and access to it in the event of a physical or technical incident. Our security measures also include the encryption of your data. All information that you enter online is transmitted via an encrypted transmission path. As a result, this information cannot be viewed by unauthorized third parties at any time. 

Our data processing and our security measures are continuously adapted in line with technological developments. We also take our own internal company data protection very seriously. Our employees as well as the service companies commissioned by us are obliged to maintain confidentiality and to comply with the data protection provisions. Moreover, they are granted access to personal data only to the extent necessary.
 

Retention of your data

We process and store your personal data only for the period necessary to achieve the stated purpose, or where this is provided for in laws or regulations to which we are subject. Where the purpose of storage ceases to apply or a prescribed retention period expires, your data is routinely blocked or deleted in accordance with the statutory provisions.

In addition, the following guideline values, among others, apply – where applicable:

We may archive part or all of your personal data or retain it on our financial systems only, deleting all or part of it from our main Customer Relationship Manager (CRM) system. If we store the data on the basis of a contractual relationship with you, this data remains stored at least for as long as the contractual relationship exists, and for no longer than the limitation periods for possible claims on our part are running or statutory or contractual retention obligations exist. In addition, we delete your data if you request us to do so and we have no statutory or other retention or safeguarding obligation with regard to this personal data.


Your rights

You can exercise your rights at any time by contacting us at info@aurigavision.com.


The GDPR provides you with the following rights. To:

We also encourage you to contact us to ensure your data is accurate and complete.

To exercise your rights, please contact us using the details above. To prevent misuse, we may need to identify you (e.g. with a copy of an identity document). Please note that conditions, exceptions or restrictions apply to these rights (e.g. protection of third parties or business secrets, statutory retention duties). As a rule, we will respond within 30 days. You may lodge a complaint with the Federal Data Protection and Information Commissioner (FDPIC), www.edoeb.admin.ch, and, where the GDPR applies, with a competent supervisory authority in the EU/EEA.


Changes to our privacy notice

Any changes we make to our privacy notice in the future will be posted on this page and where appropriate. Please check back frequently to see any updates or changes to our privacy notice.


Contact

Questions, comments and requests regarding this privacy notice are welcomed and should be addressed to AurigaVision AG, Baarerstrasse 139, 6300 Zug, Switzerland, info@aurigavision.com, +41 41 766 97 97.

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